Inventory
Inventory built for retro game stores
Most inventory tools tell you what you own. RetroBase shows what is actually ready to sell and where the rest of your value is stuck, from testing and repair to pricing and photos.
In stock and ready to sell are not the same thing
A traded-in console in a bin waiting to be tested is technically inventory. So is a game that is priced and on the shelf. Treating them as the same number makes it harder to see what your store can actually sell today.
RetroBase tracks inventory by where each item is in your workflow, so ready-to-sell means exactly that.
Inventory by workflow status
Every item in RetroBase has a workflow status, not just a name or SKU. You can see what is sitting in each stage instead of guessing.
- Intake: logged and given a place, not yet worked on
- Testing: waiting to be booted, saved and checked
- Cleaning: waiting to be cleaned up to a sellable standard
- Repair: waiting on a part or a skilled hand
- Needs Pricing: waiting for someone to set the selling price
- Photos: waiting for the shots the shelf or a listing needs
- Final Check: one last look before the item reaches the shelf
- Ready to Sell: priced, checked and ready for the shelf
Find where your value is stuck
When sales are slow, the problem is not always demand. Sometimes the right inventory is stranded in the back. RetroBase makes the bottleneck visible: items stuck in testing, a stack waiting on repair, or priced stock that still needs photos.
Built for retro, not generic retail
Retro inventory is messy. The same title can exist loose, complete-in-box or sealed, and condition changes the value. RetroBase is built around that reality instead of treating every item like a simple retail SKU.
Fewer “where did that go?” moments
When items are logged at intake and move through clear statuses, the team has a better trail to follow. It becomes easier to see what came in, what moved forward and what still needs attention.
What RetroBase is and is not
RetroBase is workflow software for used and retro game stores, covering the work between the buy and the shelf. It is not a point-of-sale or checkout system. It focuses on what you bought, what is still in the workflow and what is ready to sell. For the full comparison, see RetroBase vs POS systems.
It connects with video game trade-in software and used game pricing software, so every item is tracked from intake to ready-to-sell.
See the full intake-to-ready-to-sell workflow or founding-store pricing.
See where your inventory value is stuck.
Founding stores get early access and help shape how inventory works in RetroBase.
Free while we onboard founding stores. No credit card.
Guides & resources
More on the retro workflow
Frequently asked questions
How is this different from the inventory in my POS?
A point-of-sale typically tracks what you own and what you sell. RetroBase tracks what is becoming sellable: the Testing, Repair, Needs Pricing and Photos stages between a buy and the shelf.
Does it track condition variants like loose, CIB and sealed?
Yes. They are treated as different items, because they have different values.
Can I see what is ready to sell right now?
Yes. Ready to Sell is its own workflow status, separate from items still moving through the workflow.
Will this help with shrinkage?
When items are logged at intake and carry a status through the workflow, there is a clearer trail to follow, which can make it harder for stock to go missing unnoticed.
Do I have to replace my current system?
No. RetroBase handles the workflow between buying and selling, not checkout.
What happens to an item when it is traded in?
It is logged at Intake and moves through the workflow until it reaches Ready to Sell, so it shows up in inventory from day one.
How do I get started?
Create your free account and add your first item. There is no application form and no approval step. Founding stores get direct founder support during early access.